Managing fuel across multiple sites

Agree site names, vehicle records, driver assignments and product labels before a rollout. Define who maintains those records and how vehicles moving between depots are handled.

Each fuel point needs a defined authorisation and dispensing process. Central reporting does not replace local procedures, physical checks or a delivery driver’s responsibilities.

Decide who can view a site, change records and administer identifiers. Give reporting handovers a clear cut-off and preserve the history needed by each party.

Compare like-for-like periods and check when each site last communicated. An older tank reading or delayed transaction upload can distort a comparison.

Survey existing equipment, agree the migration sequence, test records and train the people using each site. Retain suitable infrastructure where the specification supports it.