Mileage, MPG and useful fuel reports

Agree how drivers and vehicles are identified and whether the fuel point requires an odometer, hour-meter or job reference. An entered reading is not the same as a reading captured automatically from an approved interface.

Review comparable vehicles, duties and periods. Delivery rounds, loads, idling and auxiliary equipment can affect consumption. A change in reported economy is a prompt to check the records and operation.

Fuel put into a vehicle is not necessarily the fuel consumed during an arbitrary reporting period. Full-to-full records give a clearer basis for a consumption comparison. Agree how offsite purchases, missed fills and corrections are included.

For an illustrative full-to-full interval, 500 miles and 100 litres gives approximately 22.7 miles per imperial gallon. Use the same gallon definition throughout a report. For plant, litres per operating hour can be more useful than road MPG.

Use transaction history to investigate an issue, vehicle totals to compare consumption and site stock records to plan deliveries. Agree export formats, scheduled delivery and permissions for the actual FMO configuration.