The Ultimate Guide to Online Fuel Management Software

As a leading supplier of fuel management systems, we often get asked about the products we offer, and what the key differences between them are. Today, we’re going to be breaking down our online fuel management software, exploring its essential features and the possible benefits it can have for businesses.

Continue reading to learn more about how online fuel management software can revolutionise the way organisations manage fuel usage, efficiency, and dispensing processes.

What is Online Fuel Management?

Online fuel management forms an integral aspect of fuel monitoring systems. Installed to use in conjunction with systems like our FT4000, this kind of software facilitates comprehensive monitoring, tracking, and controlling of fuel from any PC in the world. It can provide valuable information for fleet managers, including fuel usage patterns and inventory levels, which aids in driving data-led decision-making.

In traditional fuel management setups, businesses would rely on on-site software, meaning that a fleet manager would have to visit each individual site to gather information on how any particular system was operating. However, with online fuel management software, this information is now collected from fuelling equipment and available to view remotely, with just an internet connection, username, and password. Not only does this improve the efficiency of fuel operations, but it also provides opportunities for scalability, as the same software can be used from one to thousands of locations.

What are the Key Features of FMO/TMO?

The online fuel management systems we offer are known as FMO (Fuel Manager Online) and TMO (Tank Manager Online) and can be operated with any Fueltek Fuel Access Control Terminal. They share many of the same functions and integrate seamlessly with our dispensers and TankWatch systems with no required installation of software. Here are some of the key features found in FMO and TMO software:

• Multi-User Access & Security: Both Fueltek FMO and TMO are designed to support multiple users, each with unique login details. Administrators can set up different access levels for users, which helps to keep sensitive data safe and ensures that only authorised staff members can view or alter essential information.
• Real-Time Monitoring: Track all of your essential fuelling information, such as stock levels and dispensing activity, in real-time. This allows you to instantly detect discrepancies, ensuring that your fuel management is always accurate and up to date across all locations.
• Alert Management: Receive real-time alerts for fuel deliveries, abnormal stock movement and alarm states like overfill. These alerts help you respond promptly to potential issues and ensure the safety and accuracy of your operations.
• Variety of Report Generation: FMO and TMO systems allow fleet managers to generate user-friendly and customisable reports. With FMO, reports can be generated for categories including vehicle totals, individual transactions, site stock and driver reports, making it simple to gain a clear understanding of your business’s fuel activity.
• Easy Integration: FMO and TMO require no software or components to be downloaded on your computer, resulting in no system hang-ups or software crashes. Moreover, reports generated by these systems can be easily exported to Microsoft packages such as Word or Excel to be easily integrated into other areas of your business.

These platforms help to provide comprehensive and scalable fuel management for businesses of all sizes. They are designed to protect vital information through features like controlled access management, as well as provide actionable insights from their tailored reporting solutions.

How Online Fuel Management Software Can Benefit Your Business

Now that we’ve covered some of the key features of these online software, it’s time to explore exactly how they can be advantageous to businesses. For example, a key aspect is the software’s ability to be used anywhere in the world with an internet connection. For businesses that have multiple sites, this means that you no longer must travel to each location to gather the data you need, allowing for easy cross-comparison between different locations.

Similarly, the controlled access to these systems enables fleet managers to add a layer of security to their operations by selecting exact staff members who have access to vital data. All activities that have taken place on FMO and TMO can be viewed by the administrator at any point, enabling fleet managers to evaluate how the software is being used and whether any improvements can be made. Security is a priority within the setup of FMO and TMO software, evidenced by built-in alerts for unusual stock movements or water detection, allowing your team to be quickly notified during the event of potential fuel theft.

Ultimately, by integrating these systems into fuel management processes, businesses can save on time and costs. The ability to monitor data remotely reduces the need for in-person visits, which can be time-consuming and expensive, allowing you to focus on other crucial areas of your business.

Online fuel management software is an excellent way for businesses to gain valuable insights on their fuel data so that they can make informed decisions about their fleet’s operations. With easy integration to our other products and minimal installation, the process of implementing this software couldn’t be easier. To learn more about our software and the benefits it can offer your business, please feel free to get in touch, and a member of our expert team can help you.